MINUTES
Village of Evendale
Regular Council Meeting
April 14th, 2015
Don Apking opened the public hearing. The property located at 3696 Glendale-Milford Road is appealing the Board of Zoning’s decision denying a variance request from Section1266.04(A) of the Village of Evendale Zoning Code requiring all accessory structures to be located in the rear yard. There were no public comments. Hearing was closed.
The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 7:00pm.
Roll call- The following council members were present: Mayor Don Apking, Mr. Bill Puthoff, Mr. Richard Finan, Mr. Jeff Albrinck, Mr. John Ranz, Ms. Catherine Hartman, and Mr. Chris Schaefer. Also present: Asst. to the Mayor, Dave Elmer; Village Solicitor, Tim Burke, CFO Cynthia Caracci, Police Chief, Niel Korte; Fire Chief, Mike Hauck and Barb Rohs, Village Clerk.
Mr. Steve Moore, representing the Princeton City School Board, presented to council information on the Tangible Personal Property (TPP) tax elimination that is being proposed at the state level by the Governor. This proposal will have a huge financial impact on the school system- 5 year predication of the loss of $16.1M or $4000 per student with the TPP elimination. TPP is tax on the inventory of businesses. In 2007 Princeton Schools received $24M in TPP and today receives $16.1M. The state is short of the commitment to replace TPP tax reduction and now proposing to eliminate it. Mr. Moore urged residents to call and write their Senators and Congressman opposing the TPP elimination of $16.1M. Mr. Moore also presented the financial cost saving programs of the school district. A power point
presentation was followed by questions and answers. On April 16th, a bus load of citizens and leaders will go to Columbus for public testimony fighting the elimination of TPP.
Mayor Apking presented the consent calendar. The motion to accept the consent calendar was made by Ms. Hartman, seconded by Mr. Puthoff and unanimously approved.
Committee Reports:
Finance, Administration, Service, Engineering and GHF Committee:
The March earnings tax was $1,387,314.66. That is $4,624.47 more than March, 2014. Year to date earnings tax receipts through March, 2015 are $3,641,713.54. That is $212,025.48 more than 2014 receipts through March. The net deficit, excluding the Evendale Commons TIF, through March 2015 is $214,494.26. Excluding the Evendale Commons TIF, the unencumbered balance is $15,805,787.16. The cash balance including all funds is $20,528,437.89. There are two Transfer Ordinances that have already been distributed involving funding the demolition of the Feibelman Property and the Office Space for the new IT employee. As will be discussed later there will be a third Ordinance funding the Landscape Architect Contract for the Thru the Valley Project
Police, Fire, Recreation Council Committee:
Mr. Albrinck reported that the outdoor spa will be completed by Memorial Day. The police department accreditation went well. Chief Korte spoke in regards to the amount of crime in Evendale and the arrest that have been made.
Presentation of Ordinances and Resolutions:
Mayor Apking recommended to defer the ORD. #15-22A and ORD. #15-22B until the next meeting. The motion to defer was made by Ms. Hartman, seconded by Mr. Albrinck and unanimously approved on roll call.
The Mayor presented ORD. #15-23 ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AND CONVEY AN EASEMENT FOR UTILITY PURPOSES TO CINCINNATI BELL TELEPHONE AND DECLARING AN EMERGENCY. A motion to read ORD #15-23 by title only was made by Mr. Schaefer seconded by Ms. Hartman and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-23 was made by Mr. Schaefer, seconded by Mr. Finan and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Schaefer, and unanimously approved on roll call. A motion to adopt ORD #15-23 was made by Mr. Finan, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared #15-23 adopted as an emergency.
The Mayor presented ORD. #15-24 ORDINANCE CONSENTING TO AND COOPERATING WITH THE OHIO DEPARTMENT OF TRANSPORTATION IN THE COMPLETION OF THE THROUGH THE VALLEY PROJECT AND DECLARING AN EMERGENCY. Discussion: Mr. Schaefer does not feel this should be fully passed until after the meeting with IBI on April 15th. A motion to read ORD #15-24 by title only was made by Ms. Hartman seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-24 was made by Mr. Finan, seconded by Ms. Hartman and approved on roll call. There was a “no” vote from Mr. Schaefer. A motion to agree to the emergency section is made by Mr. Albrinck, seconded by Mr. Finan, and approved on roll call. There was a “no” vote from Mr. Schaefer. A motion to
adopt ORD #15-24 was made by Ms. Hartman, seconded by Mr. Finan and approved on roll call. There was a “no” vote from Mr. Schaefer. Mayor Apking declared #15-24 adopted as an emergency.
The Mayor presented ORD. #15-25 ORDINANCE APPROVING A TRANSFER FROM THE GENERAL FUND TO APPROPRIATE FUNDS FOR ADDITIONAL UNBUDGETED EXPENSES IN THE ADMINISTRATIVE DEPARTMENT. Discussion: This is for the additional expense of IT department, Watershed Project, USA Cincinnati Partnership, Real Estate taxes and audit bill. A motion to read ORD #15-25 by title only was made by Mr. Puthoff seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-25 was made by Mr. Finan, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Puthoff, seconded by Mr. Ranz, and unanimously approved on roll call. A motion to adopt ORD #15-25 was made by Mr. Puthoff, seconded by
Mr. Finan and unanimously approved on roll call. Mayor Apking declared #15-25 adopted as an emergency.
The Mayor presented ORD. #15-26 ORDINANCE APPROVING A TRANSFER FROM THE GENERAL FUND TO APPROPRIATE FUNDS FOR DEMOLITION OF THE FEIBELMAN PROPERTY IN THE BUILDING MAINTENANCE DEPARTMENT. A motion to read ORD #15-26 by title only was made by Mr. Albrinck ,seconded by Mr. Finan and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-26 was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Albrinck, seconded by Mr. Ranz, and unanimously approved on roll call. A motion to adopt ORD #15-26 was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared #15-26 adopted as an emergency.
The Mayor presented ORD. #15-27 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE 2015 STREET IMPROVEMENT PROJECT AND DECLARING AN EMERGENCY. Discussion: Mr. Ranz feels that the lowest and best, Adleta Construction, is a contractor that he does not consider to be the best because of the number of complaints from the residents on Lower Margate ,Otterbein and other areas. Concrete work will be done by Adleta and paving will completed by Jorgensen. RA Miller is the 2nd lowest contractor. Mr. Burke stated that not having documentation on various bidders may open the door for litigation. Mayor Apking feels there will be litigation if Evendale does not get documentation. A motion to read ORD #15-27 by title only was made by Mr.
Schaefer seconded by Ms. Hartman and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-27was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Albrinck, seconded by Mr. Schaefer, and unanimously approved on roll call. A motion to adopt ORD #15-27 was made by Mr. Finan, seconded by Ms. Hartman and unanimously approved on roll call. Mayor Apking declared #15-27 adopted as an emergency.
The Mayor presented ORD. #15-28 AN ORDINANCE APPROVING AN ADDITIONAL APPROPRIATION IN THE MUNICIPAL MOTOR VEHICLE FUND TO COVER IBI GROUP CONTRACT COSTS FOR INITIAL THROUGH THE VALLEY CONCEPT DESIGN AND DECLARING AN EMERGENCY. A motion to read ORD #15-28 by title only was made by Mr. Finan seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-28 was made by Mr. Finan, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Albrinck, and unanimously approved on roll call. A motion to adopt ORD #15-28 was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared #15-28 adopted as an emergency.
The Mayor presented ORD. #15-29 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT TO PROVIDE ELECTRICAL GENERATION SUPPLY AND RELATED SERVICES BY AND BETWEEN THE VILLAGE OF EVENDALE AND. DYNEGY ENERGY SERVICES (EAST), LLC, AND DECLARING AN EMERGENCY. Discussion: Representatives from Dynegy Energy Bill Graf and Rich Surace, Director of Dynegy Corp addressed council. Dynegy Energy acquired Duke Energy. This is an electric aggregation program for residents and small businesses. This is to start the certification process that will determine the # of qualified participants and then get a price before contract is agreed on. If residents are with Dynegy or with Duke Energy Retail they would have to opt in to the program. Anyone with regulated Duke the qualified residents would
have 21 days to opt out of the program. A motion to read ORD #15-29 by title only was made by Mr. Schaefer seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-29 was made by Mr. Puthoff, seconded by Mr. Finan and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Puthoff, and unanimously approved on roll call. A motion to adopt ORD #15-29 was made by Mr. Puthoff, seconded by Ms. Hartman and unanimously approved on roll call. Mayor Apking declared #15-29 adopted as an emergency.
Chief Hauck presented to council the new fire marks from melted fire caps.
The Chief also reported the generators started after the storms the past week and power went out. The carbon monoxide detectors went off with 90 parts per million in dorm room. The exhaust from the generators was sitting in the courtyard by the intakes for the furnaces. Chief Hauck urges residents to get CO2 detectors.
Motion to adjourn into executive session for the purpose of discussing real estate acquisition
was made by Mr. Finan seconded by Mr. Albrinck and unanimously approved.
Motion to adjourn into was made by Mr. Finan seconded by Mr. Albrinck and unanimously approved.
Meeting was adjourned at 8:45 pm.
_______________________
Mayor
Attest:
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Village Clerk
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